The Theodore Roosevelt Conservation Partnership (TRCP) seeks an entrepreneurial Development & Operations Associate to join our team. Founded in 2002, the TRCP is a national nonprofit organization with a mission to guarantee all Americans quality places to hunt and fish by uniting and amplifying our partners’ voices to advance America’s legacy of conservation, habitat, and access.
The Development & Operations Associate will work directly with the TRCP senior staff, Board of Directors, and donors, and will have a great deal of responsibility and ownership over projects. The candidate must possess extraordinary organizational skills and will be an integral part of many of the organization’s activities. This is a full-time position located in Washington, DC, and the Development & Operations Associate will need to be physically in the office a minimum of 2-3 times per week.
The TRCP offers a generous benefits package including health, dental, vision, and life insurance, 401k, cell phone reimbursement, professional development opportunities, and ample paid time off.
• Ensure timely and accurate record keeping of donor correspondence and contacts in database.
• Enter donations into database, run tax-receipts, and fulfill premiums in a timely fashion.
• Produce donation solicitation mailings throughout the year, including creative input.
• Maintain accurate, organized, and up to date donor, corporate, and foundation paper and electronic records.
• Manage donor and foundation prospect list; conduct research and pull reports as requested.
• Order and keep inventory of TRCP donor thank-you gifts.
• Send weekly donation log to senior staff.
• Conduct remote deposits of hard-copy checks to the bank.
• Conceptualize donor engagement campaigns and work closely with Development team on execution.
• Assist with TRCP fundraising events, in particular the Capital Conservation Awards Dinner (TRCP’s signature fundraising event).
• Interface directly with TRCP staff and Board of Directors, donors, corporate partners, and other key stakeholders.
• Other duties as needed.
• Responsible for physical and virtual receptionist functions of the organization, including management of the main phone line, welcoming visitors and staff, and handling, sorting, and distribution of mail and packages.
• Assist the Operations Director with benefits administration, technology setup, business compliance tasks, and vendors working to support the organization.
• Monitor/escalate technology help-desk tickets and assist staff with basic technology needs.
• Maintain relationship with National Press Club (location of TRCP office) and communicate building updates with DC-based staff members.
• Manage distribution of building keys to DC-based staff.
• Assist the Operations Director with content development for presentations, compilation & presentation of survey data, procedures documentation, and other special projects.
• Assist with logistical planning of TRCP Board meetings, Corporate & Policy Council meetings, and staff retreats.
• Assemble Board Book in advance of TRCP Board meetings.
• Lead the production of the internal monthly newsletter for staff.
• Maintain numerous contact and distribution lists.
• Order office and kitchen supplies and track inventory needs.
• Maintain office equipment and coordinate maintenance with vendors.
• Assist the CEO and executive team with administrative duties including booking travel, scheduling and other duties as assigned.
• Independently identify ways to build and improve on TRCP’s operational framework by examining needs, assessing possible solutions, and making concise recommendations to the Director of Operations.
• Provide as-needed operational support to the entire TRCP team.
ESSENTIAL EXPERIENCE, SKILLS AND COMPETENCIES
• Thorough attention to detail with the ability to problem-solve independently and with a team, and excel in a high-performance culture.
• 1-3 years of experience required, preferably in a non-profit setting, interest in fundraising preferred. Operations administration experience is essential.
• Exceptional organization skills.
• The ability to develop and implement plans and track, prioritize, and balance a diverse set of responsibilities.
• Strong writing, research, communication, and diplomatic skills.
• Technologically literate: While experience in specific tools are not required, we’re looking for someone who enjoys learning new tools and can work with our team on rollouts, trainings, troubleshooting, questions, etc. Strict adherence to ethical and confidentiality guidelines.
• Flexibility and comfort working in a growing environment and pivoting to solutions as the organization grows.
• Kindness and respect for others. Demonstrated ability to manage multiple projects and deadlines.
• Enthusiasm for the outdoors and conservation; hunting/fishing background a plus (but not required).
As a science-based organization, TRCP requires that all employees show proof of full vaccination against COVID-19.
The base salary for this position is $50,000 annually, as well as a competitive suite of benefits. To apply for this position, email a cover letter and resume with the subject line “Development & Operations Associate” to email@example.com. No phone calls please. Deadline to apply is January 14, 2022.